A New Era of Collaborative Work
In a world where teams are scattered, projects are complex, and deadlines tighter than ever, classic task management tools are reaching their limits. We multiply tools, notifications, copy-paste… at the expense of efficiency.
Taskade changes the game. With its built-in AI agents, it’s no longer just a task manager or note-taking space: it’s part of a smarter, interconnected approach to work — an intelligent environment where ideas turn into actions automatically.
What Is an AI Agent in Taskade?
Proactive Assistance, Not Just Reactive
Unlike a simple chatbot AI, a Taskade agent can:
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Understand a project’s context
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Automatically generate tasks from an objective
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Distribute work based on team roles
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Track progress and suggest adjustments
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Summarize meetings or conversations instantly
A Centralized Engine for All Your Flows
The agent acts as a brain connected to all areas of your workspace: documents, projects, lists, chat. The result? You spend less time searching, organizing, or following up… and more time creating, deciding, moving forward.
Concrete Use Cases
1. Team Project Launch
Give a brief to the agent (“Prepare a product launch for June 15”) and it generates:
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A task hierarchy
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A forecast calendar
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Automatic distribution among members
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A smart checklist with reminders
2. Smart Meetings
During a video call or written exchange, the agent:
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Automatically takes notes
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Generates a summary with key decisions
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Proposes next steps
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Adds tasks to the right project, for the right person
3. Collaborative Content Creation
Need to write a guide, presentation, or newsletter? The agent:
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Generates a structured outline
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Suggests contextual content based on previous discussions
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Helps you rewrite, shorten, or rephrase collaboratively
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Can publish or sync with other tools (Notion, Google Docs…)
Why Taskade Stands Out
Ultra-Visual and Flexible Interface
Boards, mind maps, lists, collaborative docs… everything is modular and customizable to your team’s preferences. The AI agent naturally integrates into each view.
Total Multimodality
Text, video, audio, mind maps: Taskade handles all formats. The agent can analyze a voice note, summarize a call, or auto-fill a board.
Real-Time + Intelligence
Most collaborative tools offer one or the other. Taskade merges both: your colleagues collaborate live while the AI optimizes flows in parallel.
Limits to Keep in Mind
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Requires some team discipline to properly structure spaces and tasks.
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The AI needs context: the clearer your instructions, the more effective the agent.
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Still young: some advanced features are in beta or need improvement.
Best Practices to Get the Most Out of It
Centralize Everything in Taskade
The more your documents, tasks, meetings, and exchanges are concentrated, the more relevant and powerful the agent becomes.
Use the Smart Templates
Taskade offers dozens of pre-configured templates (agendas, sprints, schedules, etc.) to leverage the AI agents.
Appoint an “AI Conductor”
Designate a team member to manage the agent’s use: structuring, settings, monitoring results. This greatly improves adoption.
Collaborative AI, Accessible to All
Taskade isn’t just for geeks or big corporations. It’s a simple, intuitive, and powerful tool that democratizes access to AI agents in a human and collaborative setting.
No need to be an automation expert anymore: your team meets, talks, decides… and Taskade handles the rest.